Administrative Assistant

Company Description Kingfisher Air Services is an aviation services provider based in San Juan, Puerto Rico, supporting a range of flight operations and customer service activities. The organization focuses on safety, reliability, and efficient coordination of ground and administrative functions that keep flights and services running smoothly. Team members collaborate across operations, administration, and customer-facing roles to ensure a streamlined experience for travelers and partners. Kingfisher Air Services values professionalism, attention to detail, and a strong commitment to service in a dynamic, fast-paced environment. Role Description The Administrative Assistant is a full-time on-site role based in San Juan. This role supports day-to-day office operations, including managing correspondence, answering and directing phone calls, scheduling meetings, maintaining calendars, and organizing documents. The Administrative Assistant prepares and updates reports, assists with data entry, and supports executive staff with travel arrangements, expense tracking, and meeting logistics. The role also involves maintaining office supplies, coordinating with internal teams and external partners, and handling general clerical tasks to ensure smooth and efficient administrative processes. Qualifications
• Strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and leadership needs.
• Proficient Phone Etiquette and Communication skills for interacting with clients, partners, and internal teams.
• Solid Clerical Skills, including filing, data entry, document preparation, and basic record-keeping.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast-paced environment.
• Comfort with common office software (e.g., word processing, spreadsheets, email, calendaring tools).
• High level of professionalism, reliability, and discretion when handling confidential information.
• Prior experience in an administrative or office support role is preferred.
• High school diploma or equivalent required; additional training or coursework in administration or business is a plus.