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Junior Administrative Analyst
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USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Junior Administrative AnalystUS Federal Solutions – Federal Protective Service, Region 2
US Federal Solutions is hiring a Junior Administrative Analyst to support the Federal Protective Service's PSO Program in Region 2. The analyst helps manage program data, prepare documentation, support contract tracking activities, and assist regional leadership, CORs, and the PSO Operations Officer with daily operational needs.
Responsibilities
- Assist with requirements processing, including developing cost estimates, drafting requisitions in FFMS, and preparing Security Work Authorizations.
- Track task order expirations and help ensure timely submission of funding documents.
- Review and reconcile vendor timesheets, support invoice reviews, and update burn-rate spreadsheets.
- Support administrative audits and prepare forms for COR review.
- Track PSO training, licensing, and qualification data in designated IT systems.
- Collect and assemble operational data for management reports, including prohibited items, post inspections, vehicle reports, incident data, and supply tracking.
- Assist with LEIMS data pulls, report creation, and basic analysis.
- Provide front office support, including preparing correspondence, meeting minutes, and email communications.
- Help manage CATT actions and maintain general office files and records.
- Support travel coordination, WebTA tasks, payroll reporting, and inventories.
- Provide reception support, greet visitors, manage calls, process mail, and maintain updated contact lists.
- Maintain confidentiality of all information handled.
Requirements
Qualifications
- Associates Degree required, Bachelor's degree preferred
- At least two years of administrative, program, or contracting support experience.
- Strong working knowledge of Microsoft Word, Excel, Access, and PowerPoint.
- Ability to gather information, perform basic analysis, and prepare clear summaries.
- Effective communication skills and the ability to work with staff at all levels.
Benefits
- Employer-provided paid Medical / Dental / Vision insurance.
- Employer matching 401K plan.
- PTO
- 11 Federal Holidays
- Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
