Administrative Assistant

At IPS, we compete in the Major leagues, where innovation, curiosity, and adaptability are crucial to our sales approach. We seek teammates who combine strong technical acumen with a deep understanding of our customers, disciplined execution, and strategic thinking. Time management, effective communication, and a 'buyer first' mindset are essential. We encourage our team members to continuously seek knowledge, ask probing questions, and challenge conventional thinking to uncover innovative solutions that set us apart from the competition.Responsibilities and Expectations:Integrated Power Services (IPS) is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant position will primarily be responsible for processing, running payments, and handling vendor maintenance.  The ideal candidate will understand accounting entries associated with invoices, purchase orders, receipts, and payment transactions. The candidate would also have good organizational and communication skills.Daily post of customer payments by ACH’s, Wire Transfers, Checks and Credit Cards.Prepare daily deposits for the bank.Filling of vendors payments; payroll documents, others.Prepare checks to send by mail.Assist in posting vendors' invoices.Verification of vendors statements to detect invoices not received.Monitoring and maintenance fleet expenses-excel.Manage Auto Expresso (Flee tolls platform).Any monitoring expense or special task assigned by the Office Manager.Assist in inventory yearly physical count.Back up processing weekly payrolls when needed (when the person who processes payroll is absent).Record and post payroll entries.Qualifications and Competencies:Bachelor’s degree in accounting preferredMinimum 3 years of accounting experience preferredProficient with MS Excel/Word/OutlookWorking knowledge of accounting systems and month-end close processesYou’ll thrive at IPS if you:Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.Focus on the customer. You provide an unmatched customer experience and exceed expectations.Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.Who We Are:At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations. When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.Benefits:Paid Time Off (PTO)Bonus IncentivesTuition Reimbursement ProgramMedical, Dental, and Vision plansEmployee Assistance Program (EAP)And moreIPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employed drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.#LI-RC1