Document Control Specialist

hace 4 semanas

Ponce, Ponce, Puerto Rico CPM A tiempo completo
Job Title: Fully Bilingual Document Control Specialist/Administrative Assistant

We are seeking a highly organized and detail-oriented Document Control Specialist/Administrative Assistant to join our team at CPM. This role is responsible for managing and organizing all documentation related to our projects and operations.

Key Responsibilities:
  • Establish and maintain document control procedures in accordance with company policies and industry standards.
  • Manage the lifecycle of documents, including creation, revision, review, approval, distribution, and archival.
  • Organize and maintain electronic and physical document repositories, ensuring easy retrieval and accessibility for authorized personnel.
  • Coordinate with project teams and stakeholders to ensure timely submission, review, and approval of documents.
  • Perform quality checks on documents to ensure accuracy, completeness, and compliance with relevant regulations and standards.
  • Generate reports and metrics to track document status, identify trends, and make recommendations for process improvements.
  • Train and support team members on document control procedures and systems.
  • Assist with audits and inspections by providing documentation as requested.
Requirements:
  • Bachelor's degree in Office Management, Business Administration, Information Management, or related field preferred.
  • Proven experience in document control or records management, preferably in construction.
  • Familiarity with document management systems and software.
  • Strong understanding of document control best practices, standards, and regulatory requirements.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with version control and document numbering systems is a plus.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits:
  • Competitive salary
  • Comprehensive health benefits package
  • Retirement savings plan
  • Paid time off and holidays
  • Opportunities for professional development and advancement
  • Collaborative and inclusive work environment

CPM is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

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