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Associate Director of Facilities
hace 1 mes
We are seeking a highly skilled and experienced Associate Director of Facilities to join our team at Boston Center for the Arts. As a key member of our operations team, you will be responsible for overseeing all facilities operations, including facility infrastructure, building systems and services, safety and security programs, building maintenance and modifications, management control systems, operating policy and procedures, and facility planning.
Key Responsibilities- Provide oversight of facility infrastructure, building systems and services, safety and security programs, building maintenance and modifications, management control systems, operating policy and procedures, and facility planning.
- Coordinate large and small construction or renovation projects, including deferred maintenance projects, with architects and contractors.
- Provide technical expertise regarding assigned functions; formulate and develop policies and procedures to ensure BCA facilities comply with state, community, and city laws and regulations.
- Monitor the safety and cleanliness of the interior and exterior areas such as offices, venues, the outdoor plaza space, and Clarendon Street alley.
- Supervise and delegate projects and tasks to facilities staff and other vendors, including the assignment of work and follow-through on the completion of work, maintaining day-to-day operations, routine inspection of common areas, scheduling of special projects, coordinating event needs, performing preventive maintenance work orders and scheduling these repairs.
- Manage seasonal grounds work, including raking, sweeping, shoveling, and trimming.
- Negotiate contracts with service providers, inspecting facilities to meet safety regulations, and coordinating renovations and updates.
- Keep concise, accurate records for work performed and equipment purchased for the property utilizing BOX, our cloud content management system.
- Create reports on maintenance, repairs, safety, compliance, and other occurrences for supervisors and related staff.
- Fulfill and coordinate emergency on-call responsibilities in collaboration with BCA Maintenance Technician. Must have a current valid driver's license and a reliable method of transportation to respond to such emergencies.
- Maintain records of utility usage and investigate any inconsistencies in usage. Make energy-saving recommendations.
- Maintain inventory of all maintenance equipment, tools, and parts belonging to BCA.
- Collaborate with the Senior Director of Operations on budgeting for facilities needs.
- Attend meetings and serve on teams as assigned.
- Provide technical support to BCA staff and contractors.
- 5+ years in a Facilities Management role, preferably working in the non-profit sector and/or with historical buildings.
- Proven effectiveness as a staff manager, including knowledge of professional development, performance appraisal, and equity, diversity, and inclusion practices.
- Familiarity with construction practices and laws governing the construction, maintenance, and repair of historic and public buildings.
- Excellent written and oral communication skills necessary for regular contact with professional peers, staff, patrons, contractors, and city officials.
- Experience working in a collaborative environment.
- Strong computer skills, including proficiency with Microsoft Office Suite, Google Suite, Zoom/Google Meet, and CAD software.
- Experience creating, organizing, and executing comprehensive facilities management plans.
We offer a comprehensive benefits package, including 80% covered medical and dental insurance, an FSA plan, short-term disability, and a 403(b) retirement savings plan. We also offer complimentary tickets to BCA and BCA partner events and performances.
This position reports to the Senior Director of Operations and is full-time, exempt. Occasional weekend and evening hours will be required.
