Office Administrator

hace 3 semanas


San Juan, San Juan, Puerto Rico Heico A tiempo completo

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Conxall. As Office Administrator, you will be responsible for greeting visitors, directing vendors and applicants, and maintaining office supplies. You will also assist other departments as needed with various tasks.

In this role, you will enter AP invoices, match invoices with receiving documents and POs, and ensure correct signature approvals. You will also maintain vendor records and assist with sales order input/confirmations. Additionally, you will be responsible for shredding, answering calls, and handling in-bound and outbound mail.

Key Responsibilities:

  1. Greet visitors and have them sign in
  2. Direct vendors or applicants to the right employee contact
  3. Answer calls to Conxall's main line
  4. Handle in-bound and outbound mail
  5. Maintain office supply cabinet
  6. Enter AP invoices
  7. Match invoice with receiving documents and POs
  8. Ensure correct signature approvals
  9. Research vendor inquiries
  10. Maintain vendor records
  11. Assist other departments as needed
  12. Shred sales order input/confirmations

Requirements:

  • Good time management skills
  • Highly organized with attention to detail
  • Personable
  • Experience with accounts payable systems a plus (MS Dynamics 365 /Nav)
  • Excel skills a plus

Benefits:

  • Paid Time Off
  • Holidays
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Commuter benefits
  • 401k
  • Healthy Rewards

EOE M/F/Disabled/Vet

This company is an equal opportunity employer and makes employment decisions without regard to race, gender, disability or protected veteran status.


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