General Accountant

hace 2 días

San Juan, Puerto Rico Expeditors A tiempo completo
Job Description

To assist the Accounting Manager in routine accounting operations to ensure delivery of quality accounting services in accordance with the Department’s requirements.

Tasks and Duties

For detailed job-specific tasks and duties completed on a regular basis by the employee, please reference the Accounting Standard and Procedures   on Insite. This section lists job-specific tasks and duties, such as the ones listed below, that are completed on a regular basis by the Accounting Agent. This list may be edited to the specific job role.  

AP

  • Book vendor invoices
  • Match amounts in proprietary A/P system to vendor invoices
  • Reconcile and resolve problem invoices (Provisions)
  • Prepare and issue schedules of payments
  • Request, review and action vendor statements, to comply with established payment standards
  • Build key relationships with vendors in order to quickly resolve invoice issues
  • File invoices, statements and any accounting related documents when necessary

AR

  • Weekly contact with each customer on overdue invoices (+ 14 Days)
  • Update A/R Log with detailed collection notes listing actions on each invoice and timely follow-up
  • Proactively identify and help resolve problem accounts/invoices
  • Build key relationships with clients and internal staff to more effectively resolve issues and collect payment on invoices quickly
  • Weekly updates in AR Meeting with Management
  • Weekly 1 on 1 meeting with Operational departments
  • Review F2F and Ajax reports and contact collection offices
  • Internal Meetings with Account Management

ACCOUNTING CENTER

  • Assist in Month End Process as assigned.
  • Local Puerto Rico tax compliance experience (monthly, quarterly, and annual tax filings).
  • Weekly reporting on AR/AP Revenue Recognition reports
  • Prepare Month End documentation as required by Month End process.
  • Support Accounting Department with miscellaneous projects and assignments

Physical Demands

This section lists physical demands required of this job and may be edited to the specific job role.

  • Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.  
  • Write with pencil/pen/marker 
  • Functions performed primarily while seated at desk

Qualifications

This section lists desired qualifications for the job and may be edited to the specific job role.

  • Bachelor's degree in accounting, finance, or related field required
  • Minimum two years of relevant experience in Accounting and/or industry
  • Technically proficient and have strong accounting, analytical, financial modeling, and research skills
  • Excellent organization skills and detailed-oriented
  • Motivated self-starter and work with urgency
  • Ability to thrive in a fast-paced and dynamic environment
  • Proficient in MS Office applications (specifically Excel)

Excellent written and oral English communication skills

Expeditors Key Performance Expectations

This section lists the core business-critical performance expectations applicable to all Expeditors employees, regardless of position, and should not be edited. Note that these expectations are found in employee’s My Development Plan view (listed in the SKILLS tile) and in the employee’s performance evaluation in the Professional Development Center.

 

  • Exceptional Customer Service:

Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions, and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).

 

  • Job Execution:

Consistently completes quality work that matches job expectations.  Is committed to operational excellence and continuous improvement for own job function and across the network.  All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

 

  • Reliability:

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.

 

  • Collaboration:

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

 

  • Communication:

Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers.  Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.

 

  • Culture:

Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary. 

 

  • Personal Growth and Development:

Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.

 

Accounting Agent Job-Specific Performance Expectations

This section lists the core business-critical performance expectations applicable to all Accounting Agents, regardless of department or position, and should not be edited. Note that these expectations are found in employee’s My Personal Development Plan view (listed in the SKILLS tile) in the Professional Development Center.

 

  • Timely and Accurate Accounting Processing

Depending on the role, one or both of the below may apply to the accounting clerk.   Payables: Manages the accounts payables processes, including setting up service provider accounts, receive, review, approve and records payables accurately and timely, as per Expeditors' accounting policies. Manages the disbursement process to ensure service providers are paid accurately and timely.   Receivables: Manages the accounts receivables process, including receiving, safeguarding, and recording customers’ receipts, as per Expeditors' accounting policies.

 

  • Accounting Exception Management

Proactively monitors exception reports to identify problems on accounts, analyze exceptions and to effectively resolve issues with internal and external



Additional Information

Expeditors offers excellent benefits:

  • Paid Vacation, Holiday, Sick Time
  • Health Plan: Medical
  • Life Insurance
  • Employee Stock Purchase Plan
  • Training and Personnel Development Program
  • Growth opportunities within the company

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